UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
FORM 11-K
ANNUAL REPORT
PURSUANT TO SECTION 15(d) OF THE
SECURITIES EXCHANGE ACT OF 1934
(Mark One): | ||
o | ANNUAL REPORT PURSUANT TO SECTION 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934. |
For the fiscal year ended .
OR
x | TRANSITION REPORT PURSUANT TO SECTION 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934. |
For the transition period from September 28, 2002 to December 31, 2002.
Commission file number 1-7598
VARIAN MEDICAL SYSTEMS, INC.
Varian Medical Systems, Inc.
(Name of issuer of the securities held pursuant to the plan)
3100 Hansen Way
Palo Alto, California 94304-1129
(Address of principal executive offices)
VARIAN MEDICAL SYSTEMS INC.
RETIREMENT PLAN
INDEX
Varian Medical Systems, Inc. Retirement Plan Pension Element: |
3 | ||||||
Report of Independent Accountants |
4 | ||||||
Financial Statements |
5 | ||||||
Statements of Net Assets Available for Benefits |
5 | ||||||
Statements of Changes in Net Assets Available for Benefits |
6 | ||||||
Notes to Financial Statements |
7 | ||||||
Varian Medical Systems, Inc. Retirement Plan Profit Sharing Element: |
14 | ||||||
Report of Independent Accountants |
15 | ||||||
Financial Statements |
16 | ||||||
Statements of Net Assets Available for Benefits |
16 | ||||||
Statements of Changes in Net Assets Available for Benefits |
17 | ||||||
Notes to Financial Statements |
18 | ||||||
Supplemental Schedule Furnished Pursuant to Requirements of the Employee Retirement Income Security Act of 1974: | 25 | ||||||
Schedule H, Item 4i: Schedule of Assets Held for Investment Purposes as of December 31, 2002 | 25 |
2
Varian Medical Systems, Inc.
Retirement Plan -
Pension Element
(A Defined Contribution Plan)
Financial Statements
December 31, 2002, September 30, 2002, and September 30, 2001
3
Report of Independent Accountants
To the Participants and Retirement Committee of Varian Medical Systems, Inc. Retirement Plan Pension Element:
In our opinion, the accompanying statements of net assets available for benefits and the related statements of changes in net assets available for benefits present fairly, in all material respects, the net assets available for benefits of Varian Medical Systems, Inc. Retirement Plan Pension Element (the Pension Element) at December 31, 2002, September 30, 2002 and September 30, 2001, and the changes in net assets available for benefits for three months ended December 31, 2002 and for the year ended September 30, 2002 in conformity with accounting principles generally accepted in the United States of America. These financial statements are the responsibility of the Pension Elements management; our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits of these statements in accordance with auditing standards generally accepted in the United States of America, which require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.
/s/ PricewaterhouseCoopers LLP
March 31, 2003
4
Varian Medical Systems, Inc. Retirement Plan Pension Element
Statements of Net Assets Available For Benefits
(in thousands)
December 31, | September 30, | |||||||||||
2002 | 2002 | 2001 | ||||||||||
Interest in the Varian Associates, Inc. Retirement
and Profit Sharing Program Trust (Note 4) |
$ | 191,789 | $ | 188,075 | $ | 224,796 | ||||||
Net assets available for benefits |
$ | 191,789 | $ | 188,075 | $ | 224,796 | ||||||
The accompanying notes are an integral part of these financial statements.
5
Varian Medical Systems, Inc. Retirement Plan Pension Element
Statements of Changes In Net Assets Available For Benefits
(in thousands)
For the | |||||||||||
Three Months | For the | ||||||||||
Ended | Year Ended | ||||||||||
December 31, | September 30, | ||||||||||
2002 | 2002 | ||||||||||
Additions to net assets attributed to: |
|||||||||||
Interest in Varian Associates, Inc. Retirement and
Profit Sharing Program Trust investment income |
$ | 8,523 | $ | | |||||||
Contributions: |
|||||||||||
Participant |
128 | 323 | |||||||||
Employer |
1,362 | 5,392 | |||||||||
Total contributions |
1,490 | 5,715 | |||||||||
Total additions |
10,013 | 5,715 | |||||||||
Deductions from net assets attributed to: |
|||||||||||
Interest in Varian Associates, Inc. Retirement and
Profit Sharing Program Trust investment loss |
| 16,112 | |||||||||
Benefits paid to participants |
6,283 | 26,232 | |||||||||
Administrative expenses |
16 | 92 | |||||||||
Total deductions |
6,299 | 42,436 | |||||||||
Net increase (decrease) in net assets |
3,714 | (36,721 | ) | ||||||||
Net assets available for benefits: |
|||||||||||
Beginning of year |
188,075 | 224,796 | |||||||||
End of year |
$ | 191,789 | $ | 188,075 | |||||||
The accompanying notes are an integral part of these financial statements.
6
Varian Medical Systems, Inc. Retirement Plan Pension Element
Notes to Financial Statements
1. | Description of the Plan |
The following brief description of the Varian Medical Systems, Inc. Retirement Plan (the Plan) is provided for general information purposes only. Participants should refer to the Plan and the Summary Plan Description/Prospectus document for more detailed information.
The Plan was established to provide benefits to those employees of Varian Medical Systems, Inc., formerly Varian Associates, Inc. (the Company) who elect to participate. The Plan consists of two distinct defined contribution plan elements, the Varian Medical Systems, Inc. Retirement Plan Pension Element (the Pension Element) and the Varian Medical Systems, Inc. Retirement Plan Profit Sharing Element (the Profit Sharing Element). The Plan is intended to comply with the applicable requirements of the Internal Revenue Code and the provisions of the Employee Retirement Income Security Act of 1974 (ERISA), as amended. Contributions to the Pension Element can come from participant after-tax contributions, Company matching contributions, matching Employee Incentive Plan (EIP) bonus contributions and matching Management Incentive Plan (MIP) bonus contributions. Contributions to the Profit Sharing Element can come from participant before-tax contributions, EIP bonus contributions, MIP bonus contributions, retirement profit-sharing contributions and rollover contributions. Employees are eligible to join the Plan immediately after they are hired by the Company.
Fiscal year |
The Plans fiscal year ends on the Friday closest to September 30. For presentation purposes, the financial statements are shown as ending September 30 although the fiscal years ended on September 27, 2002 and September 28, 2001, respectively. In December 2002, the Plans fiscal year end was changed to December 31.
Administration |
The Company is the designated administrator of the Plan. The Company has contracted with Fidelity Institutional Retirement Services Company (Fidelity) to maintain the Plans individual participant accounts and with Fidelity Management Trust Company (Fidelity Trust) to act as the custodian and trustee. The Company currently pays certain administrative expenses on behalf of the Plan, except for loan fees paid by Plan participants who elect to receive a Plan loan. Brokerage commissions and other charges incurred in connection with investment transactions are paid from Plan assets. The Pension Elements investments, as well as the investments of the Profit Sharing Element, are maintained in the Varian Associates, Inc. Retirement and Profit Sharing Program Trust (Master Trust), a trust established pursuant to a trust agreement between the Company and Fidelity Trust.
Contributions and participants accounts |
Participants in the Plan may make a minimum contribution of 1% of their base pay (as defined) up to a maximum of 15% of their base pay, subject to statutory annual limitations. Employees of the Company may elect to have their EIP bonus paid out in cash or deposited directly to their Plan accounts in 10% increments, subject to statutory annual limitations. All participant contributions may be made on either a before-tax or after-tax basis and are subject to statutory annual limitations and Plan rules. New Plan participants must complete one year of service before making any after-tax contributions to the Plan.
Upon completion of one year of service with the Company, participants are
entitled to receive
7
Varian Medical Systems, Inc.
Retirement Plan - Pension Element Company contributions. The Companys matching contribution
is 100% of participants before or after tax deposits, up to a maximum of 6% of
participants eligible base pay. Contributions for Company EIP matching
contributions are 6% of participants EIP allocations. The Company may make a
discretionary retirement profit-sharing contribution to the Profit Sharing
Element for participants who have completed one year of service and were
employed on the last day of the fiscal year or died during the fiscal year.
Participants portions of the Companys retirement profit-sharing contributions
are based on the percentages of their eligible base salary to the total
eligible base pay for all participants during the Profit Sharing Element year.
No discretionary Company retirement profit-sharing contributions were made for
the three months ended December 31, 2002 and for the year ended September 30,
2002.
Each participants account is credited with the participants contributions and
allocations of the Companys contributions and Plan earnings and charged with
an allocation of certain administrative expenses. Allocations are based on
participant earnings or account balances, as defined.
Participants are immediately fully vested in their contributions and Company
contributions.
Contributions made to the Plan are allocated among twenty-two investment funds,
including the Varian Medical Systems Stock Fund, offered by the Plan in 1%
increments according to the participants direction. Participants may transfer
account balances and the investment of their future contributions among these
funds.
Loans are available to participants who are either active employees or on a
leave of absence. Participants are eligible to request a loan from the Plan
ranging from $1,000 to the lesser of 50% of the participants Plan assets or
$50,000. Loan balances are also subject to certain other limitations as
provided by the Plan. Loan balances are collateralized by the balance in the
participants account and bear interest at a fixed rate of prime plus 1% at the
date requested. The interest rates on loans outstanding at December 31, 2002,
September 30, 2002 and September 30, 2001 range from 5.25% to 10.5%, 5.75%
to 10.5% and 7.75% to 10.5%, respectively. Principal and interest is paid
ratably through payroll deductions, generally over five years. Upon employment
termination, the entire loan balance becomes immediately due and payable.
Upon termination of service on account of death, disability or retirement, a
participant or beneficiary may elect to receive either a lump sum amount equal
to the value of their account or annual installments over a period of years.
Participants are allowed to withdraw funds from the Profit Sharing Element in
case of hardship. Withdrawals may be made no more than once a month and must
be at least $500 (or such lesser amount as is available for withdrawal).
Withdrawals are subject to restrictions as to amount, frequency and intended
use of the proceeds. The normal form of payment is cash.
Although it has not expressed any intent to do so, the Company has the right
under the Plan to
8
Varian Medical Systems, Inc.
Retirement Plan - Pension Element discontinue its contributions at any time and to terminate the Plan subject to
the provisions of ERISA.
The financial statements of the Pension Element are prepared utilizing the
accrual basis of accounting.
The preparation of financial statements in conformity with accounting
principles generally accepted in the United States of America requires the
administrator and trustee to make estimates and assumptions that affect the
reported amounts of assets and liabilities in the financial statements. Such
estimates include those regarding fair value. Actual results may differ from
those estimates.
The Plan provides participants with various investment options in mutual funds
which are invested in a combination of stocks, bonds, fixed income securities
and other investment securities. Investment securities are exposed to various
risks, such as those associated with interest rates, market conditions and
credit worthiness of the securities issuers. Due to the level of risk
associated with certain investment securities, it is at least reasonably
possible that changes in risks in the near term could materially affect
participants account balances and the amounts reported in the financial
statements.
Investments of the Plan are held by Fidelity Trust and are invested in the
investment options available in the Plan based solely upon instructions
received from Plan participants.
Investments of the Master Trust held in money market and mutual funds are
valued at fair value as determined by quoted market prices. Investments of the
Master Trust held in the Interest Income Fund and the Varian Medical Systems
Stock Fund are stated at net asset value, as determined by the investment
manager, based on the fair value of the underlying securities. The carrying
amounts of the investments approximate fair value. Purchases and sales of
securities held in the Master Trust are recorded on a trade-date basis.
Participant loans are valued at cost which approximate fair value. The Master
Trust presents in its investment income (loss) the net appreciation
(depreciation) in the fair value of its investments, which consists of the
realized gains or losses and the unrealized appreciation (depreciation) on
these investments.
Benefits are recorded when paid.
The Pension Element obtained its current determination letter on December 4,
2001, in which the Internal Revenue Service stated that the Pension Element
design is in compliance with the applicable requirements of the Internal
Revenue Code. The Pension Element has been subsequently
9
Varian Medical Systems, Inc.
Retirement Plan - Pension Element amended; however, the Company believes that the Pension Element is designed and
is currently being operated in compliance with the applicable requirements of
the Internal Revenue Code and that the Master Trust, which forms a part of the
Plan, is exempt from tax. Therefore, no provision for income taxes has been
included in the Pension Elements financial statements.
The December 4, 2001 letter supersedes the determination letter received in
August 1996 in which the Internal Revenue Service stated the Pension Element
design was in compliance with the applicable requirements of the Internal
Revenue Code.
10
Varian Medical Systems, Inc.
Retirement Plan - Pension Element
The Pension Elements investments are in the Master Trust which was established
for the investment of assets of the Pension Element and the Profit Sharing
Element. Each participating element has a specific interest in the Master
Trust. Investment income and administrative expenses relating to the Master
Trust are allocated to the individual elements based upon participant balances.
A summary of the net assets available for benefits of the Master Trust and
significant Master Trust investments at December 31, 2002, September 30, 2002
and September 30, 2001 is as follows:
STATEMENT OF NET ASSETS AVAILABLE FOR BENEFITS [Additional columns below]
[Continued from above table, first column(s) repeated]
11
Varian Medical Systems, Inc.
Retirement Plan - Pension Element Investment income (loss) for the Master Trust is as follows (in thousands):
Table of Contents
Notes to Financial Statements (Continued)
Participant loans
Payment of benefits
Hardship distributions
Plan termination
Table of Contents
Notes to Financial Statements (Continued)
2.
Summary of Significant Accounting Policies
Basis of accounting
Use of estimates
Risks and uncertainties
Investments
Payment of benefits
3.
Income Taxes
Table of Contents
Notes to Financial Statements (Continued)
Table of Contents
Notes to Financial Statements (Continued)
4.
Investment in the Varian Associates, Inc. Retirement and Profit Sharing Program Trust
DECEMBER 31, 2002, SEPTEMBER 30, 2002 AND SEPTEMBER 30, 2001
(in thousands)
December 31, 2002
September 30, 2002
Pension
Profit Sharing
Pension
Profit Sharing
Element
Element
Total
Element
Element
Total
$
169,135
$
200,168
$
369,303
$
162,834
$
190,045
$
352,879
19,833
24,089
43,922
22,422
26,293
48,715
2,473
4,171
6,644
2,266
3,595
5,861
75
1,936
2,011
80
2,111
2,191
191,516
230,364
421,880
187,602
222,044
409,646
254
254
495
495
35
462
497
14
677
691
289
462
751
509
677
1,186
191,805
230,826
422,631
188,111
222,721
410,832
(16
)
(19
)
(35
)
(36
)
(42
)
(78
)
(16
)
(19
)
(35
)
(36
)
(42
)
(78
)
$
191,789
$
230,807
$
422,596
$
188,075
$
222,679
$
410,754
45
%
55
%
100
%
46
%
54
%
100
%
September 30, 2001
Pension
Profit Sharing
Element
Element
Total
$
197,031
$
228,301
$
425,332
26,465
28,974
55,439
822
1,355
2,177
140
2,273
2,413
224,458
260,903
485,361
363
363
10
592
602
373
592
965
224,831
261,495
486,326
(35
)
(40
)
(75
)
(35
)
(40
)
(75
)
$
224,796
$
261,455
$
486,251
46
%
54
%
100
%
Table of Contents
Notes to Financial Statements (Continued)
For the Three Months Ended December 31, 2002 | For the Year Ended September 30, 2002 | ||||||||||||||||||||||||
Pension | Profit Sharing | Pension | Profit Sharing | ||||||||||||||||||||||
Element | Element | Total | Element | Element | Total | ||||||||||||||||||||
Net appreciation (depreciation) in
fair value of investments: |
|||||||||||||||||||||||||
Mutual funds |
$ | 7,499 | $ | 9,666 | $ | 17,165 | $ | (18,511 | ) | $ | (28,232 | ) | $ | (46,743 | ) | ||||||||||
Stock fund |
306 | 498 | 804 | 400 | 627 | 1,027 | |||||||||||||||||||
7,805 | 10,164 | 17,969 | (18,111 | ) | (27,605 | ) | (45,716 | ) | |||||||||||||||||
Interest |
718 | 949 | 1,667 | 1,999 | 2,580 | 4,579 | |||||||||||||||||||
Total |
$ | 8,523 | $ | 11,113 | $ | 19,636 | $ | (16,112 | ) | $ | (25,025 | ) | $ | (41,137 | ) | ||||||||||
Master Trust investments in excess of 5% of net assets were as follows (in thousands):
December 31, | September 30, | September 30, | ||||||||||
2002 | 2002 | 2001 | ||||||||||
Fidelity Growth Company Fund |
$ | 68,137 | $ | 62,467 | $ | 92,632 | ||||||
Fidelity Growth and Income Portfolio |
$ | 56,867 | $ | 56,112 | $ | 76,917 | ||||||
Fidelity Balanced Fund |
$ | 32,274 | $ | 30,993 | $ | 36,548 | ||||||
Fidelity Retirement Money Market Portfolio |
$ | 43,923 | $ | 48,715 | $ | 55,439 | ||||||
Spartan U.S. Equity Index Portfolio |
$ | 50,417 | $ | 49,020 | $ | 70,407 | ||||||
Interest Income Fund |
$ | 120,454 | $ | 116,855 | $ | 120,676 |
12
Varian Medical Systems, Inc.
Retirement Plan - Pension Element
Notes to Financial Statements (Continued)
5. | Party-In-Interest and Related Party Transactions |
As allowed by the Plan, participants may elect to invest up to 25% of their contributions in the Varian Medical Systems Stock Fund. Investments in the Companys common stock at December 31, 2002, September 30, 2002 and September 30, 2001 consisted of 121,427 shares, 125,802 shares and 61,623 shares, with fair market values of $2,413,000, $2,203,000 and $809,000, respectively. The Varian Medical Systems Stock Fund invests primarily in the Companys common stock. The remainder of the Varian Medical Systems Stock fund, approximately $60,000, $63,000 and $13,000 at December 31, 2002, September 30, 2002 and September 30, 2001, respectively, is invested in the Fidelity Institutional Cash Portfolio Money Market to allow for timely handling of exchanges, withdrawals and distributions
Certain Master Trust investments are shares of mutual funds managed by an affiliate of Fidelity, and therefore these transactions qualify as party-in-interest. Any purchases and sales of these funds are open market transactions at fair market value. Consequently, such transactions are permitted under the provisions of the Plan and are exempt from the prohibition of party-in-interest transactions under ERISA. Administrative fees paid by the Plan to Fidelity for the three months ended December 31, 2002 and for the year ended September 30, 2002 were $16,000 and $92,000, respectively.
6. | Plan Amendments and Subsequent Event |
In December 2002, the Plan was amended to adopt the necessary changes for the Economic Growth and Tax Relief and Reconciliation Act of 2001 (EGTRRA), to change the Plan year-end from September 30th to December 31st and to merge the Pension Element into the Profit Sharing Element. The Plans amendments are effective January 1, 2003 with the exception of some of the changes necessary to be in compliance with EGTRRA, which were effective October 1, 2002. Although the Plan has been amended since receiving the determination letter, the Plan administrator and the Plans tax counsel believe that the Plan is designed and is currently being operated in compliance with the applicable requirements of the IRC.
13
Varian Medical Systems, Inc.
Retirement
Plan -
Profit Sharing Element
(A Defined Contribution Plan)
Financial Statements
December 31, 2002, September 30, 2002, and September 30, 2001
14
Report of Independent Accountants
To the Participants and Retirement Committee of Varian Medical Systems, Inc.
Retirement Plan - Profit Sharing Element:
In our opinion, the accompanying statements of net assets available for benefits and the related statements of changes in net assets available for benefits present fairly, in all material respects, the net assets available for benefits of Varian Medical Systems, Inc. Retirement Plan - Profit Sharing Element (the Profit Sharing Element) at December 31, 2002, September 30, 2002 and September 30, 2001, and the changes in net assets available for benefits for three months ended December 31, 2002 and for the year ended September 30, 2002 in conformity with accounting principles generally accepted in the United States of America. These financial statements are the responsibility of the Profit Sharing Elements management; our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audits of these statements in accordance with auditing standards generally accepted in the United States of America, which require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, and evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.
/s/ PricewaterhouseCoopers LLP
March 31, 2003
15
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Statements of Net Assets Available for Benefits
(in thousands)
December 31, | September 30, | |||||||||||
2002 | 2002 | 2001 | ||||||||||
Interest in the Varian Associates, Inc. Retirement and
Profit Sharing Program Trust (Note 4) |
$ | 230,807 | $ | 222,679 | $ | 261,455 | ||||||
Net assets available for benefits |
$ | 230,807 | $ | 222,679 | $ | 261,455 | ||||||
16
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Statements of Changes in Net Assets Available for Benefits
(in thousands)
For the | |||||||||||
Three Months | For the | ||||||||||
Ended | Year Ended | ||||||||||
December 31, | September 30, | ||||||||||
2002 | 2002 | ||||||||||
Additions to net assets attributed to: |
|||||||||||
Interest in Varian Associates, Inc. Retirement and
Profit Sharing Program Trust investment income |
$ | 11,113 | $ | | |||||||
Contributions: |
|||||||||||
Participant |
2,175 | 9,474 | |||||||||
Employer |
350 | 297 | |||||||||
Total contributions |
13,638 | 9,771 | |||||||||
Total additions |
13,638 | 9,771 | |||||||||
Deductions from net assets attributed to: |
|||||||||||
Interest in Varian Associates, Inc. Retirement and
Profit Sharing Program Trust investment loss |
| 25,025 | |||||||||
Benefits paid to participants |
5,491 | 23,375 | |||||||||
Administrative expenses |
19 | 147 | |||||||||
Total deductions |
5,510 | 48,547 | |||||||||
Net increase (decrease) in net assets |
8,128 | (38,776 | ) | ||||||||
Net assets available for benefits: |
|||||||||||
Beginning of year |
222,679 | 261,455 | |||||||||
End of year |
$ | 230,807 | $ | 222,679 | |||||||
17
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements
1. | Description of the Plan |
The following brief description of the Varian Medical Systems, Inc. Retirement Plan (the Plan) is provided for general information purposes only. Participants should refer to the Plan document and the Summary Plan Description/Prospectus for more detailed information.
The Plan was established to provide benefits to those employees of Varian Medical Systems, Inc., formerly Varian Associates, Inc. (the Company) who elect to participate. The Plan consists of two distinct defined contribution plan elements, the Varian Medical Systems, Inc. Retirement Plan - Pension Element (the Pension Element) and the Varian Medical Systems, Inc. Retirement Plan - Profit Sharing Element (the Profit Sharing Element). The Plan is intended to comply with the applicable requirements of the Internal Revenue Code and the provisions of the Employee Retirement Income Security Act of 1974 (ERISA), as amended. Contributions to the Pension Element can come from participant after-tax contributions, Company matching contributions, matching Employee Incentive Plan (EIP) bonus contributions and matching Management Incentive Plan (MIP) bonus contributions. Contributions to the Profit Sharing Element can come from participant before-tax contributions, EIP bonus contributions, MIP bonus contributions, retirement profit-sharing contributions and rollover contributions. Employees are eligible to join the Plan immediately after they are hired by the Company.
Fiscal year |
The Plans fiscal year ends on the Friday closest to September 30. For presentation purposes, the financial statements are shown as ending September 30 although the fiscal years ended on September 27, 2002 and September 28, 2001, respectively. In December 2002, the Plans fiscal year end was changed to December 31.
Administration |
The Company is the designated administrator of the Plan. The Company has contracted with Fidelity Institutional Retirement Services Company (Fidelity) to maintain the Plans individual participant accounts and with Fidelity Management Trust Company (Fidelity Trust) to act as the custodian and trustee. The Company currently pays certain administrative expenses on behalf of the Plan, except for loan fees paid by Plan participants who elect to receive a Plan loan. Brokerage commissions and other charges incurred in connection with investment transactions are paid from Plan assets. The Profit Sharing Elements investments, as well as the investments of the Pension Element, are maintained in the Varian Associates, Inc. Retirement and Profit Sharing Program Trust (Master Trust), a trust established pursuant to a trust agreement between the Company and Fidelity Trust.
Contributions and participants accounts |
Participants in the Plan may make a minimum contribution of 1% of their base pay (as defined) up to a maximum of 15% of their base pay, subject to statutory annual limitations. Employees of the Company may elect to have their EIP bonus paid out in cash or deposited directly to their Plan accounts in 10% increments, subject to statutory annual limitations. All participant contributions may be made on either a before-tax or after-tax basis and are subject to statutory annual limitations and Plan rules. New Plan participants must complete one year of service before making any after-tax contributions to the Plan.
18
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
Upon completion of one year of service with the Company, participants are entitled to receive Company contributions. The Companys matching contribution is 100% of participants before or after-tax deposits, up to a maximum of 6% of participants eligible base pay. The Company may make a discretionary retirement profit-sharing contribution to the Profit Sharing Element for participants who have completed one year of service and were employed on the last day of the fiscal year or died during the fiscal year. Participants portions of the Companys retirement profit sharing contribution are based on the percentages of their eligible base salary to the total eligible base pay for all employees during the Profit Sharing Element year. No discretionary Company retirement profit-sharing contributions were made for the three months ended December 31, 2002 and for the year ended September 30, 2002.
Each participants account is credited with the participants contributions and allocations of the Companys contributions and Plan earnings and charged with an allocation of certain administrative expenses. Allocations are based on participant earnings or account balances, as defined.
Participants are immediately fully vested in their contributions and Company contributions.
Contributions made to the Plan are allocated among twenty-two investment funds, including the Varian Medical Systems Stock Fund, offered by the Plan in 1% increments according to the participants direction. Participants may transfer account balances and the investment of their future contributions among these funds.
Participant loans |
Loans are available to participants who are either active employees or on a leave of absence. Participants are eligible to request a loan from the Plan ranging from $1,000 to the lesser of 50% of the participants Plan assets or $50,000. Loan balances are also subject to certain other limitations as provided by the Plan. Loan balances are collateralized by the balance in the participants account and bear interest at a fixed rate of prime plus 1% at the date requested. The interest rates on loans outstanding at December 31, 2002, September 30, 2002 and September 30, 2001 range from 5.25% to 10.5%, 5.75% to 10.5% and 7.75% to 10.5%, respectively. Principal and interest is paid ratably through payroll deductions, generally over five years. Upon employment termination, the entire loan balance becomes immediately due and payable.
Payment of benefits |
Upon termination of service on account of death, disability or retirement, a participant or beneficiary may elect to receive either a lump sum amount equal to the value of their account or annual installments over a period of years.
Hardship distributions |
Participants are allowed to withdraw funds from the Profit Sharing Element in case of hardship. Withdrawals may be made no more than once a month and must be at least $500 (or such lesser amount as is available for withdrawal).
Withdrawals are subject to restrictions as to amount, frequency and intended use of the proceeds. The normal form of payment is cash.
19
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
Plan termination |
Although it has not expressed any intent to do so, the Company has the right under the Plan to discontinue its contributions at any time and to terminate the Plan subject to the provisions of ERISA.
2. | Summary of Significant Accounting Policies | |
Basis of accounting |
The financial statements of the Profit Sharing Element are prepared utilizing the accrual basis of accounting.
Use of estimates |
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires the administrator and trustee to make estimates and assumptions that affect the reported amounts of assets and liabilities in the financial statements. Such estimates include those regarding fair value. Actual results may differ from those estimates.
Risks and uncertainties |
The Plan provides participants with various investment options in mutual funds which are invested in a combination of stocks, bonds, fixed income securities and other investment securities. Investment securities are exposed to various risks, such as those associated with interest rates, market conditions and credit worthiness of the securities issuers. Due to the level of risk associated with certain investment securities, it is at least reasonably possible that changes in risks in the near term could materially affect participants account balances and the amounts reported in the financial statements.
Investments |
Investments of the Plan are held by Fidelity Trust and are invested in the investment options available in the Plan based solely upon instructions received from Plan participants.
Investments of the Master Trust held in money market and mutual funds are valued at fair value as determined by quoted market prices. Investments of the Master Trust held in the Interest Income Fund and the Varian Medical Systems Stock Fund are stated at net asset value, as determined by the investment manager, based on the fair value of the underlying securities. The carrying amounts of the investments approximate fair value. Purchases and sales of securities held in the Master Trust are recorded on a trade-date basis. Participant loans are valued at cost which approximates fair value. The Master Trust presents in its investment income (loss) the net appreciation (depreciation) in the fair value of its investments, which consists of the realized gains or losses and the unrealized appreciation (depreciation) on these investments.
Payment of benefits |
Benefits are recorded when paid.
20
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
3. | Income Taxes |
The Profit Sharing Element obtained its current determination letter on December 4, 2001, in which the Internal Revenue Service stated that the Profit Sharing Element design is in compliance with the applicable requirements of the Internal Revenue Code. The Profit Sharing Element has been subsequently amended; however, the Company believes that the Profit Sharing Element is designed and is currently being operated in compliance with the applicable requirements of the Internal Revenue Code and that the Master Trust, which forms a part of the Plan, is exempt from tax. Therefore, no provision for income taxes has been included in the Profit Sharing Elements financial statements.
The December 4, 2001 letter supersedes the determination letter received in August 1996 in which the Internal Revenue Service stated that the Profit Sharing Element design was in compliance with the applicable requirements of the Internal Revenue Code.
21
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
4. | Investment in the Varian Associates, Inc. Retirement and Profit Sharing Program Trust |
The Profit Sharing Elements investments are in the Master Trust which was established for the investment of assets of the Profit Sharing Element and the Pension Element. Each participating element has a specific interest in the Master Trust. Investment income and administrative expenses relating to the Master Trust are allocated to the individual elements based upon participant balances.
A summary of the net assets available for benefits of the Master Trust and significant Master Trust investments at December 31, 2002, September 30, 2002 and September 30, 2001 is as follows:
STATEMENT OF NET ASSETS AVAILABLE FOR BENEFITS
DECEMBER 31, 2002, SEPTEMBER 30, 2002 AND SEPTEMBER 30, 2001
(in thousands)
December 31, 2002 | September 30, 2002 | ||||||||||||||||||||||||
Pension | Profit Sharing | Pension | Profit Sharing | ||||||||||||||||||||||
Element | Element | Total | Element | Element | Total | ||||||||||||||||||||
Assets |
|||||||||||||||||||||||||
Master Trust investments: |
|||||||||||||||||||||||||
Mutual funds |
$ | 169,135 | $ | 200,168 | $ | 369,303 | $ | 162,834 | $ | 190,045 | $ | 352,879 | |||||||||||||
Money market funds |
19,833 | 24,089 | 43,922 | 22,422 | 26,293 | 48,715 | |||||||||||||||||||
Stock fund |
2,473 | 4,171 | 6,644 | 2,266 | 3,595 | 5,861 | |||||||||||||||||||
Participant loans |
75 | 1,936 | 2,011 | 80 | 2,111 | 2,191 | |||||||||||||||||||
Total Master Trust investments |
191,516 | 230,364 | 421,880 | 187,602 | 222,044 | 409,646 | |||||||||||||||||||
Receivables: |
|||||||||||||||||||||||||
Company contributions |
254 | | 254 | 495 | | 495 | |||||||||||||||||||
Participant contributions |
35 | 462 | 497 | 14 | 677 | 691 | |||||||||||||||||||
Total receivables |
289 | 462 | 751 | 509 | 677 | 1,186 | |||||||||||||||||||
Total assets |
191,805 | 230,826 | 422,631 | 188,111 | 222,721 | 410,832 | |||||||||||||||||||
Liabilities |
|||||||||||||||||||||||||
Accrued expenses |
(16 | ) | (19 | ) | (35 | ) | (36 | ) | (42 | ) | (78 | ) | |||||||||||||
Total liabilities |
(16 | ) | (19 | ) | (35 | ) | (36 | ) | (42 | ) | (78 | ) | |||||||||||||
Net assets available for benefits |
$ | 191,789 | $ | 230,807 | $ | 422,596 | $ | 188,075 | $ | 222,679 | $ | 410,754 | |||||||||||||
Elements participating interest |
45 | % | 55 | % | 100 | % | 46 | % | 54 | % | 100 | % |
[Additional columns below]
[Continued from above table, first column(s) repeated]
September 30, 2001 | |||||||||||||
Pension | Profit Sharing | ||||||||||||
Element | Element | Total | |||||||||||
Assets |
|||||||||||||
Master Trust investments: |
|||||||||||||
Mutual funds |
$ | 197,031 | $ | 228,301 | $ | 425,332 | |||||||
Money market funds |
26,465 | 28,974 | 55,439 | ||||||||||
Stock fund |
822 | 1,355 | 2,177 | ||||||||||
Participant loans |
140 | 2,273 | 2,413 | ||||||||||
Total Master Trust investments |
224,458 | 260,903 | 485,361 | ||||||||||
Receivables: |
|||||||||||||
Company contributions |
363 | | 363 | ||||||||||
Participant contributions |
10 | 592 | 602 | ||||||||||
Total receivables |
373 | 592 | 965 | ||||||||||
Total assets |
224,831 | 261,495 | 486,326 | ||||||||||
Liabilities |
|||||||||||||
Accrued expenses |
(35 | ) | (40 | ) | (75 | ) | |||||||
Total liabilities |
(35 | ) | (40 | ) | (75 | ) | |||||||
Net assets available for benefits |
$ | 224,796 | $ | 261,455 | $ | 486,251 | |||||||
Elements participating interest |
46 | % | 54 | % | 100 | % |
22
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
Investment income (loss) for the Master Trust is as follows (in thousands):
For the Three Months Ended December 31, 2002 | For the Year Ended September 30, 2002 | ||||||||||||||||||||||||
Pension | Profit Sharing | Pension | Profit Sharing | ||||||||||||||||||||||
Element | Element | Total | Element | Element | Total | ||||||||||||||||||||
Net appreciation (depreciation) in
fair value of investments: |
|||||||||||||||||||||||||
Mutual funds |
$ | 7,499 | $ | 9,666 | $ | 17,165 | $ | (18,511 | ) | $ | (28,232 | ) | $ | (46,743 | ) | ||||||||||
Stock fund |
306 | 498 | 804 | 400 | 627 | 1,027 | |||||||||||||||||||
7,805 | 10,164 | 17,969 | (18,111 | ) | (27,605 | ) | (45,716 | ) | |||||||||||||||||
Interest |
718 | 949 | 1,667 | 1,999 | 2,580 | 4,579 | |||||||||||||||||||
Total |
$ | 8,523 | $ | 11,113 | $ | 19,636 | $ | (16,112 | ) | $ | (25,025 | ) | $ | (41,137 | ) | ||||||||||
Master Trust investments in excess of 5% of net assets were as follows (in thousands):
December 31, | September 30, | September 30, | ||||||||||
2002 | 2002 | 2001 | ||||||||||
Fidelity Growth Company Fund |
$ | 68,137 | $ | 62,467 | $ | 92,632 | ||||||
Fidelity Growth and Income Portfolio |
$ | 56,867 | $ | 56,112 | $ | 76,917 | ||||||
Fidelity Balanced Fund |
$ | 32,274 | $ | 30,993 | $ | 36,548 | ||||||
Fidelity Retirement Money Market Portfolio |
$ | 43,923 | $ | 48,715 | $ | 55,439 | ||||||
Spartan U.S. Equity Index Portfolio |
$ | 50,417 | $ | 49,020 | $ | 70,407 | ||||||
Interest Income Fund |
$ | 120,454 | $ | 116,855 | $ | 120,676 |
23
Varian Medical Systems, Inc. Retirement Plan -
Profit Sharing Element
Notes to Financial Statements (Continued)
5. | Party-In-Interest and Related Party Transactions |
As allowed by the Plan, participants may elect to invest up to 25% of their contributions in the Varian Medical Systems Stock Fund. Investments in the Companys common stock at December 31, 2002, September 30, 2002 and September 30, 2001 consisted of 204,819 shares, 199,637 shares and 101,557 shares, with fair market values of $4,069,000, $3,496,000 and $1,333,000, respectively. The Varian Medical Systems Stock Fund invests primarily in the Companys common stock. The remainder of the Varian Medical Systems Stock Fund, approximately $101,000, $99,000 and $22,000 at December 31, 2002, September 30, 2002 and September 30, 2001, respectively, is invested in the Fidelity Institutional Cash Portfolio Money Market to allow for timely handling of exchanges, withdrawals, and distributions.
Certain Master Trust investments are shares of mutual funds managed by an affiliate of Fidelity, and therefore these transactions qualify as party-in-interest. Any purchases and sales of these funds are open market transactions at fair market value. Consequently, such transactions are permitted under the provisions of the Plan and are exempt from the prohibition of party-in-interest transactions under ERISA. Administrative fees paid by the Plan to Fidelity for the three months ended December 31, 2002 and for the year ended September 30, 2002 were $19,000 and $147,000, respectively.
6. | Plan Amendments and Subsequent Event |
In December 2002, the Plan was amended to adopt the necessary changes for the Economic Growth and Tax Relief and Reconciliation Act of 2001 (EGTRRA), to change the Plan year-end from September 30th to December 31st and to merge the Pension Element into the Profit Sharing Element. The Plans amendments are effective January 1, 2003 with the exception of some of the changes necessary to be in compliance with EGTRRA, which were effective October 1, 2002. Although the Plan has been amended since receiving the determination letter, the Plan administrator and the Plans tax counsel believe that the Plan is designed and is currently being operated in compliance with the applicable requirements of the IRC.
24
Schedule of Assets Held for Investment - Attachment to 2002 Form 5500 Schedule H item 4(i)
Plan Name: Varian Assoc., Inc Retirement and Profit Sharing Program Trust
Plan No. 003
Plan Sponsor: Varian Medical Systems, Inc.
Employer Identification Number: 94-2359345
(a) | (b) Identity of Issue | (c) Description of Investment | (d) Cost ** | (e) Current Value | ||||||
PIMCO TOT RETURN ADM | Mutual Fund | $ | 13,068,508 | |||||||
FKLN SMMIDCAP GRTH A | Mutual Fund | $ | 1,375,464 | |||||||
JANUS MERCURY FUND | Mutual Fund | $ | 1,102,462 | |||||||
JANUS OVERSEAS | Mutual Fund | $ | 1,847,727 | |||||||
NB GENESIS TRUST | Mutual Fund | $ | 7,908,712 | |||||||
INTEREST INCOME FUND | Common/Collective Trust | $ | 120,453,814 | |||||||
VMS COMPANY STOCK | Employer Stock | $ | 6,642,350 | |||||||
FIDELITY PURITAN | Mutual Fund | $ | 3,793,679 | |||||||
FIDELITY EQUITY INC | Mutual Fund | $ | 2,369,068 | |||||||
FIDELITY GROWTH CO | Mutual Fund | $ | 68,136,649 | |||||||
FIDELITY GROWTH & INC | Mutual Fund | $ | 56,867,029 | |||||||
FIDELITY BALANCED | Mutual Fund | $ | 32,273,628 | |||||||
FIDELITY BLUE CHIP | Mutual Fund | $ | 958,962 | |||||||
FIDELITY WORLDWIDE | Mutual Fund | $ | 2,986,704 | |||||||
FIDELITY DIVERS INTL | Mutual Fund | $ | 1,512,766 | |||||||
FID FREEDOM INCOME | Mutual Fund | $ | 873,804 | |||||||
FID FREEDOM 2010 | Mutual Fund | $ | 1,074,537 | |||||||
FID FREEDOM 2020 | Mutual Fund | $ | 1,506,163 | |||||||
FID FREEDOM 2030 | Mutual Fund | $ | 625,504 | |||||||
FID FREEDOM 2040 | Mutual Fund | $ | 151,317 | |||||||
FIDELITY RETIRE MMKT | Mutual Fund | $ | 43,922,628 | |||||||
SPARTAN US EQ INDEX | Mutual Fund | $ | 50,417,356 | |||||||
* | PARTICIPANT LOANS | Maturity dates of up to 5 years; interest rates range from 5.25% to 10.5%; collateralized by participants account balances | $ | 2,011,112 | ||||||
Total: | $ | 421,879,943 |
* | Party-in-interest transactions for which statutory exemptions exist. | |
** | All investments are participant-directed; therefore, disclosure of cost is not required. |
25
SIGNATURE
Pursuant to the requirements of the Securities Exchange Act of 1934, the trustee (or other persons who administer the employee benefit plan) has duly caused this annual report to be signed by the undersigned, thereunto duly authorized.
VARIAN MEDICAL SYSTEMS INC. RETIREMENT PLAN |
||||
By: | Varian Medical Systems, Inc. | |||
By: | /s/ John E. McCarthy | |||
John E. McCarthy | ||||
Vice President, Human Resources |
Date: June 27, 2003
26
EXHIBIT INDEX
Number | Description | |
23.1 | Consent of Independent Accountants. | |
23.2 | Consent of Independent Accountants. | |
99.1 | Certification pursuant to 18 U.S.C. Section 1350 as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. | |
99.2 | Certification pursuant to 18 U.S.C. Section 1350 as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. |
27