Definitive Additional Materials

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of

the Securities Exchange Act of 1934

(Amendment No.     )

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¨    Preliminary Proxy Statement    ¨    Confidential, for Use of the Commission Only
(as permitted by Rule 14a-6(e)(2))
¨    Definitive Proxy Statement      
x    Definitive Additional Materials      
¨    Soliciting Material Pursuant to §240.14a-12      

VARIAN MEDICAL SYSTEMS, INC.

(Name of Registrant as Specified In Its Charter)

 

  

 

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

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*** Exercise Your Right to Vote ***
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to Be Held on February 20, 2014.
VARIAN MEDICAL SYSTEMS, INC.
Meeting Information
Meeting Type: Annual Meeting
For holders as of: December 23, 2013
Date: February 20, 2014 Time: 4:30 p.m., Pacific Time
Location: Varian Medical Systems, Inc.
3100 Hansen Way
Palo Alto, California 94304
For directions, please contact our Investor Relations department at investors@varian.com
VARIAN
medical systems
A partner for life
VARIAN MEDICAL SYSTEMS, INC.
3100 HANSEN WAY
PALO ALTO, CA 94304
You are receiving this communication because you hold shares in the company named above.
This is not a ballot. You cannot use this notice to vote these shares. This communication presents only an overview of the more complete proxy materials that are available to you on the Internet. You may view the proxy materials online at www.proxyvote.com or easily request a paper copy (see reverse side).
We encourage you to access and review all of the important information contained in the proxy materials before voting.
See the reverse side of this notice to obtain proxy materials and voting instructions.
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- Before You Vote -
How to Access the Proxy Materials
Proxy Materials Available to VIEW or RECEIVE:
NOTICE AND PROXY STATEMENT ANNUAL REPORT
How to View Online:
Have the information that is printed in the box marked by the arrow XXXX XXXX XXXX (located on the following page) and visit: www.proxyvote.com.
How to Request and Receive a PAPER or E-MAIL Copy:
If you want to receive a paper or e-mail copy of these documents, you must request one. There is NO charge for requesting a copy. Please choose one of the following methods to make your request:
1) BY INTERNET: www.proxyvote.com
2) BY TELEPHONE: 1-800-579-1639
3) BY E-MAIL*: sendmaterial@proxyvote.com
* If requesting materials by e-mail, please send a blank e-mail with the information that is printed in the box marked by the arrow XXXX XXXX XXXX (located on the following page) in the subject line.
Requests, instructions and other inquiries sent to this e-mail address will NOT be forwarded to your investment advisor. Please make the request as instructed above on or before February 1, 2014 to facilitate timely delivery.
- How To Vote -
Please Choose One of the Following Voting Methods
Vote In Person: Many stockholder meetings have attendance requirements including, but not limited to, the possession of an attendance ticket issued by the entity holding the meeting. Please check the meeting materials for any special requirements for meeting attendance. At the meeting, you will need to request a ballot to vote these shares.
Vote By Internet: To vote now by Internet, go to www.proxyvote.com. Have the information that is printed in the box marked by the arrow XXXX XXXX XXXX (located on the following page) available and follow the instructions.
Vote By Mail: You can vote by mail by requesting a paper copy of the materials, which will include a proxy card.
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Voting Items
The Board of Directors recommends a vote FOR all the nominees listed in Proposal 1 and FOR all Proposals.
1. To elect the following nominees for a term ending at the 2017 Annual Meeting of Stockholders:
Nominees:
01) Susan L. Bostrom
02) Regina E. Dugan
03) Venkatraman Thyagarajan
04) Dow R. Wilson
2. To approve the compensation of the Varian Medical Systems, Inc. named executive officers as described in the Proxy Statement.
3. To approve the Varian Medical Systems, Inc. Management Incentive Plan.
4. To ratify the appointment of PricewaterhouseCoopers LLP as Varian Medical Systems, Inc.’s independent registered public accounting firm for fiscal year 2014.
5. To approve an amendment to the Varian Medical Systems, Inc. Certificate of Incorporation to declassify the Board of Directors.
6. To approve an amendment to the Varian Medical Systems, Inc. Certificate of Incorporation to eliminate cumulative voting for directors.
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