BHP Billiton Plc - Notice of Meeting 2007
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16
UNDER THE SECURITIES EXCHANGE ACT OF 1934
September 26, 2007
BHP Billiton Plc
(Registered Number 3196209)
Neathouse Place London SW1V 1BH United Kingdom
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports
under cover of Form 20-F or Form 40-F:
þ
Form 20-F o Form 40-F
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(1): o
Indicate by check mark if the registrant is submitting the Form 6-K in paper as
permitted by Regulation S-T Rule 101(b)(7): o
Indicate by check mark whether the registrant by furnishing the information
contained in this Form is also thereby furnishing the information to the
Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of
1934: o Yes þ No
If Yes is marked, indicate below the file number assigned to the registrant
in connection with Rule 12g3-2(b): n/a
SIGNATURES
Pursuant to the requirements of the Securities Exchange
Act of 1934, the registrant has duly caused this report to
be signed on its behalf by the undersigned, thereunto duly
authorized.
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BHP Billiton Plc |
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Date: 26 September 2007
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By:
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Jane McAloon |
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Name:
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Jane McAloon |
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Title:
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Company Secretary |
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Chairmans Office |
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BHP Billiton Plc |
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Neathouse Place London SW1V 1BH |
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United Kingdom |
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Tel: + 44 (0)20 7802 4000 |
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Fax: + 44 (0)20 7802 4111 |
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www.bhpbilliton.com |
12 September 2007
Dear Shareholder(s)
In a financial year where we have continued to deliver outstanding financial and operational
results and increased
dividends to our shareholders, I have great pleasure in enclosing your Notice for the 2007 Annual
General Meeting
of BHP Billiton Plc. The meeting will be held on Thursday, 25 October 2007 commencing at 10:30 am
(London time)
at the Queen Elizabeth II Conference Centre, Broad Sanctuary, Westminster, London.
You will see from the Notice that your Board is recommending the re-election of five Directors;
David Crawford,
Carlos Cordeiro, Gail de Planque, David Jenkins and myself. All these Directors have been subject
to a performance
appraisal and the Board considers that they all continue to make a valuable contribution.
David Brink is retiring from the Board at the conclusion of the Annual General Meetings. I would
like to thank David
for the strong and insightful contribution that he has made over the past nine years. Charles
(Chip) Goodyear also
retires as Chief Executive Officer and from the Board as a Director this year. On behalf of the
Board, I would like
to extend our heartfelt thanks to Chip for the dedication and commitment that he has shown to the
Group, both as
a Director but, in particular as the Chief Executive Officer for the past five years. In this time,
BHP Billiton has grown
to become the worlds largest resources company.
This year we are proposing an amendment to the Articles of Association of BHP Billiton Plc and the
Constitution of
BHP Billiton Limited to remove the requirement that Directors cannot be elected after the age of 70
without a special
resolution of shareholders. This is in response to changes in the law with regard to age
discrimination.
Most of the remaining items of business will be familiar to you including the motion to approve the
Groups
Remuneration Report.
This year we are again inviting shareholders who are not able to attend the meeting to lodge
questions. A question
form for that purpose is attached to your proxy form. We will post the most frequently asked
questions on the
website, together with answers, and will address as many questions as possible at the meeting.
If you are not able to attend the meeting in person, please complete the enclosed proxy form and
return it to us
by mail or fax. Alternatively, you may register your proxy appointment and voting instructions
electronically via
the internet.
Your Directors believe that the resolutions set out in the Notice, and described in the Explanatory
Notes, are in the
best interests of both the Company and its shareholders. We unanimously recommend that you vote in
favour of all
of the resolutions, as we intend to do in respect of our own beneficial holdings. If I or any of my
fellow Directors
are appointed as a proxy we will, of course, vote in accordance with any instructions given to us.
If we are given
discretion as to how to vote, we will vote in favour of each of the items of business to be
considered.
I sincerely hope you are able to join us at the meeting and take advantage of the opportunity to
meet and talk
with Directors and senior executives.
Yours sincerely
Don Argus
Chairman
A member of the BHP Billiton Group.
Registered Office: Neathouse Place London SW1V 1BH
Registered in England and Wales, Number 3196209
Notice of Annual General Meeting
Index
Items of Business: pages 3 to 4
Explanatory Notes: pages 5 to 10
Voting: pages 11 to 12
In this Notice, BHP Billiton Plc refers to the company listed on the London Stock Exchange and
BHP Billiton Limited refers to the company listed on the Australian Securities Exchange.
Notice is given that the Annual General Meeting of shareholders of BHP Billiton Plc will be held at
the
Queen Elizabeth II Conference Centre, Broad Sanctuary, Westminster, London, on Thursday, 25 October
2007
at 10.30am (London time) for the purpose of transacting the following business.
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2
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BHP BILLITON PLC NOTICE OF MEETING 2007 |
Items of Business
Items 1 to 14 and 18 to 20 will be proposed as ordinary resolutions. Items 15, 16, 17, 21 and 22
will be proposed as special resolutions.
Financial statements and reports
1. |
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To receive the financial statements for BHP Billiton Plc for the
year ended 30 June 2007, together with the Directors Report
and the Auditors Report as set out in the Annual Report. |
2. |
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To receive the financial statements for BHP Billiton Limited
for the year ended 30 June 2007, together with the Directors
Report and the Auditors Report as set out in the Annual Report. |
Re-election of Directors
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Mr D A Crawford has served on the Board for more than
nine years and, in accordance with the Boards policy, offers
himself for re-election as a Director of BHP Billiton Plc. |
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4. |
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Mr D A Crawford has served on the Board for more than
nine years and, in accordance with the Boards policy, offers
himself for re-election as a Director of BHP Billiton Limited. |
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5. |
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Mr D R Argus has served on the Board for more than
nine years and, in accordance with the Boards policy, offers
himself for re-election as a Director of BHP Billiton Plc. |
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6. |
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Mr D R Argus has served on the Board for more than
nine years and, in accordance with the Boards policy, offers
himself for re-election as a Director of BHP Billiton Limited. |
The following Directors retire by rotation and, being eligible, submit themselves for re-election:
7. |
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Mr C A S Cordeiro as a Director of BHP Billiton Plc. |
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8. |
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Mr C A S Cordeiro as a Director of BHP Billiton Limited. |
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9. |
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The Hon E G de Planque as a Director of BHP Billiton Plc. |
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10. |
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The Hon E G de Planque as a Director of BHP Billiton Limited. |
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11. |
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Dr D A L Jenkins as a Director of BHP Billiton Plc. |
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12. |
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Dr D A L Jenkins as a Director of BHP Billiton Limited. |
Reappointment of auditor of BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution
as an ordinary resolution:
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That KPMG Audit Plc be reappointed as the auditor
of BHP Billiton Plc and that the Directors be authorised
to agree their remuneration. |
General authority to allot shares in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution
as an ordinary resolution:
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That the authority and power to allot relevant securities
conferred on the Directors by Article 9 of BHP Billiton Plcs
Articles of Association be renewed for the period ending on
the later of the Annual General Meeting of BHP Billiton Plc and
the Annual General Meeting of BHP Billiton Limited in 2008,
and for such period the section 80 amount (under the United
Kingdom Companies Act 1985) shall be US$278,081,499. |
Disapplication of pre-emption rights in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution
as a special resolution:
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That the authority and power to allot equity securities for
cash conferred on the Directors by Article 9 of BHP Billiton Plcs
Articles of Association be renewed for the period ending on
the later of the Annual General Meeting of BHP Billiton Plc and
the Annual General Meeting of BHP Billiton Limited in 2008,
and for such period the section 89 amount (under the United
Kingdom Companies Act 1985) shall be US$58,200,632. |
Repurchase of shares in BHP Billiton Plc
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To consider and, if thought fit, pass the following resolution
as a special resolution:
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That BHP Billiton Plc be and is hereby generally and
unconditionally authorised in accordance with Article 6
of its Articles of Association and section 166 of the United
Kingdom Companies Act 1985 to make market purchases
(as defined in section 163 of that Act) of ordinary shares of
US$0.50 nominal value each in the capital of BHP Billiton Plc
(shares) provided that: |
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the maximum aggregate number of shares hereby
authorised to be purchased will be 232,802,528,
representing 10 per cent of BHP Billiton Plcs issued
share capital; |
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(b) |
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the minimum price that may be paid for each share
is US$0.50, being the nominal value of such a share; |
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(c) |
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the maximum price that may be paid for any share is
not more than 5 per cent above the average of the middle
market quotations for a share taken from the London
Stock Exchange Daily Official List for the five business
days immediately preceding the date of purchase of
the shares; and |
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(d) |
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the authority conferred by this resolution shall, unless
renewed prior to such time, expire on the earlier of: |
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(i) 25 April 2009, and (ii) the later of the Annual General
Meeting of BHP Billiton Plc and the Annual General
Meeting of BHP Billiton Limited in 2008 (provided that
BHP Billiton Plc may enter into a contract for the
purchase of shares before the expiry of this authority,
which would or might be completed wholly or partly
after such expiry). |
Cancellation of shares in BHP Billiton Plc held
by BHP Billiton Limited
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To consider and, if thought fit, pass the following resolutions
as special resolutions: |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 31 December 2007. |
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(ii) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 15 February 2008. |
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(iii) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 30 April 2008. |
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BHP BILLITON PLC NOTICE OF MEETING 2007
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3 |
Notice of Annual General Meeting continued
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 31 May 2008. |
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(v) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 15 June 2008. |
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(vi) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 31 July 2008. |
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(vii) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 15 September 2008. |
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(viii) |
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That the share capital of BHP Billiton Plc be reduced
by the cancellation of all the issued paid up shares of
US$0.50 nominal value each held by BHP Billiton Limited
on 30 November 2008. |
Remuneration Report
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To approve the Remuneration Report for the year ended
30 June 2007. |
Approval of grants to executive Directors
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To consider and, if thought fit, pass the following resolution
as an ordinary resolution:
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That the grant of Deferred Shares and Options under the
BHP Billiton Limited Group Incentive Scheme (GIS) and the
grant of Performance Shares under the BHP Billiton Limited
Long Term Incentive Plan (LTIP) to executive Director,
Mr M J Kloppers, in the manner set out in the Explanatory
Notes to this Notice of Meeting be approved. |
20. |
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To consider and, if thought fit, to pass the following resolution
as an ordinary resolution:
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That the grant of Deferred Shares and Options under the
BHP Billiton Limited Group Incentive Scheme (GIS) to
Mr C W Goodyear, in the manner set out in the Explanatory
Notes to this Notice of Meeting be approved.
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Each of BHP Billiton Limited and BHP Billiton Plc will disregard
any vote cast on resolutions 19 and 20 by Messrs M J Kloppers
or C W Goodyear or any of their associates, unless the vote is
cast as proxy for a person entitled to vote in accordance with
a direction on the proxy form or unless the vote is cast by a
person chairing the meeting as proxy for a person who is
entitled to vote in accordance with a direction on the proxy
form to vote as the proxy decides. |
Amendment to the Articles of Association of BHP Billiton Plc and the Constitution of BHP Billiton Limited
21. |
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To consider and, if thought fit, pass the following resolution
as a special resolution:
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That the Articles of Association of BHP Billiton Plc be
amended by deleting Article 82.
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22. |
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To consider and, if thought fit, pass the following resolution
as a special resolution: |
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That the Constitution of BHP Billiton Limited be amended
by deleting Rule 82. |
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BHP BILLITON PLC NOTICE OF MEETING 2007 |
Explanatory Notes
Voting arrangements under the Dual Listed
Companies structure
Because BHP Billiton Plc and BHP Billiton
Limited have retained their status as separate
companies, two Annual General Meetings will be
held that of BHP Billiton Plc in London on
25 October 2007 and that of BHP Billiton
Limited in Adelaide on 28 November 2007.
The merger agreements between the two
companies allow shareholders of both
companies jointly to make decisions on
significant matters. Significant matters are
identified in the merger agreements.
Where a significant matter affects the
shareholders of each Company in similar ways it
is called a joint electorate matter.
At the Annual General Meetings this year, all items of
business are joint electorate matters.
The process that allows both sets of
shareholders to vote on joint electorate matters
is called a joint electorate action.
Voting on joint electorate actions works as follows:
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if you vote at the meeting of BHP Billiton Plc
(whether in person, by representative, by
attorney or by proxy) an equivalent vote will be
cast on the corresponding resolution at the
Annual General Meeting of BHP Billiton Limited; |
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shareholders of BHP Billiton Limited who
vote on the corresponding resolution
proposed at their Annual General Meeting
will have those votes treated as though they
were also cast at the meeting of BHP
Billiton Plc; and |
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a resolution will only be passed if the total
of the votes cast (after the votes of
shareholders of both companies are added
together) meets the required majority. In the
case of an ordinary resolution, the majority is
50 per cent of the votes cast and, in the case
of a special resolution, it is 75 per cent of
the votes cast. |
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The results of any resolution cannot be finalised
until after both meetings are concluded. Voting
at each meeting will be conducted by poll and the
results announced to the stock exchanges as soon
as they are known. |
Business
Explanatory notes on the items of business to be
considered at the meeting follow.
Items 1 and 2 Financial statements and reports
The law in England and Australia requires
Directors to lay before the meeting of
shareholders the financial report (or
statements), the Directors Report, the
Auditors Report and the Remuneration Report for
the year.
In accordance with the BHP Billiton Groups
approach to corporate governance, shareholders in
each Company are being asked to receive the
reports and accounts of both companies.
Shareholders will have received a copy of the BHP
Billiton Group Annual Report or Annual Review in
accordance with their election.
The BHP Billiton Group Annual Report and Annual
Review are available on the website at
www.bhpbilliton.com. Alternatively,
shareholders can request hard copies by
telephoning 44 (0) 844 472 7001 (United
Kingdom) or 27 (0) 11 370 5240 (South Africa).
Receiving the accounts is considered a
significant matter and is therefore a joint
electorate action (see the previous section
on voting arrangements for an explanation).
Shareholders of both companies must therefore
vote on these items and they are proposed as
ordinary resolutions.
Items 3 to 12 Re-election of Directors
The merger agreements require the Boards of BHP
Billiton Plc and BHP Billiton Limited to be
identical. Mr C A S Cordeiro, the Hon E G de
Planque and Dr D A L Jenkins are retiring from
the Board by rotation and it is proposed that
they be reappointed.
Dr D C Brink has indicated
that he will retire from the Board with effect
from the conclusion of the Annual General
Meeting of BHP Billiton Limited on 28 November
2007, and Mr C W Goodyear is also retiring from
the Board this year. They are not seeking
re-election.
The Board has also determined that after a
non-executive Director has served on the Board
for nine years from the date of their first
election, that Director will stand for annual
election from the first Annual General Meeting
after the expiration of their current term.
Accordingly, Mr D R Argus and Mr D A Crawford are
retiring from the Board and it is proposed that
they be reappointed.
The Nomination Committee of the Board has
conducted an assessment of the performance of
each of the retiring non-executive Directors
seeking re-election, Mr D A Crawford, Mr D R
Argus, Mr C A S Cordeiro, the Hon E G de Planque
and Dr D A L Jenkins. The Committee has also
reviewed the skills, knowledge and experience
represented on the Board. Having conducted its
assessment and review, the Board recommends to
shareholders the re-election of the retiring
Directors.
The performance assessment was
designed to measure the effectiveness of each of
the non-executive Directors. Each of the
retiring non-executive Directors is considered
by the Board to be independent in character and
judgement and free from any business or other
relationship that could materially interfere
with the exercise of their objective, unfettered
or independent judgement. The Annual Report
contains further information on the independence
of Directors in section 6.3 of the Corporate
Governance Statement.
The re-election of Directors to the Board is
considered a significant matter and is therefore
a joint electorate action. Shareholders are
requested to approve the re-election of Directors
to each Board.
If a Director is re-elected to one
Board and not the other then that Director will
not be appointed to either Board.
The resolutions to appoint these Directors must
each be passed separately and are proposed as
ordinary resolutions.
The biographical details, skills and experience
of each of the Directors standing for election
are set out below and in section 5 of the Annual
Report.
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BHP BILLITON PLC NOTICE OF MEETING 2007
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Explanatory Notes continued
David Crawford
BComm, LLB, FCA, FCPA, FAICD, 63
David Crawford has extensive experience in risk
management and business reorganisation, having
acted as a consultant, scheme manager, receiver
and manager or liquidator to large and complex
groups of companies. He has been a Director of
BHP Billiton Limited since May 1994. He is a
former Australian National Chairman of KPMG,
Chartered Accountants. He is Chairman of Lend
Lease Corporation Limited and a Director of
Fosters Group Limited and Westpac Banking
Corporation. He is Chairman of the Risk and Audit
Committee.
The Nomination Committee conducted a review of
Mr Crawfords performance as a Director of the
Group. All Directors contributed to that review,
with feedback being provided to Mr Crawford by
the Chairman. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Crawford as a candidate for
re-election.
In recommending the re-election of Mr Crawford,
the Nomination Committee and the Board took into
account the fact that Mr Crawford has served on
the Board for 13 years. Under the terms of the
policy adopted by the Board requiring Directors
who have served for a period of nine years or
more since the date of their first election to
stand for annual election, Mr Crawford is
required to seek re-election at each Annual
General Meeting for the remainder of his tenure.
The Board is satisfied that Mr Crawfords tenure
has not in any way compromised his ability to
effectively discharge his obligations as a
non-executive Director, nor has it impaired his
independence of character and judgement. The Board
believes that he makes an outstanding contribution
to the work of the Board and to the work of the
Risk and Audit Committee.
In recommending Mr Crawford for re-election the
Board also took into account Mr Crawfords former
association with KPMG, details of which are set
out in section 6.3 of the Corporate Governance
Statement, which forms part of the Annual Report.
Mr Crawford resigned as a partner and Australian
National Chairman of KPMG in June 2001 and has no
ongoing relationship with KPMG. Therefore, the
Board does not consider Mr Crawfords
independence to be compromised.
Mr Crawford says: The creation of long-term
shareholder value requires the adoption and
implementation of a sustainable strategy taking
account of the interests of relevant
stakeholders. To effect this in an increasingly
complex economic and regulatory environment demands that good corporate
governance is implemented at all levels.
My experience in working with a number of
multi-national companies in a variety of
industries allows me to provide relevant input
into
the Boards deliberations on matters of
strategy and operational performance of BHP
Billiton.
The Board recommends the re-election of Mr Crawford.
Don Argus
AO, SF Fin, FCPA, 69
Don Argus has considerable experience in
international business and a strong management
background. He has more than 40 years experience
in the banking industry and is a former Managing
Director and CEO of National Australia Bank
Limited. He has been a Director of BHP Billiton
Limited since November 1996 and Chairman since
April 1999.
He is the Chairman of Brambles Limited, a
Director of Australian Foundation Investment
Company Ltd, a former Director of Southcorp
Limited, a member of the International Advisory
Board of Allianz Aktiengesellschaft and the
International Advisory Committee to the New York
Stock Exchange Board of Directors. He is the
Chairman of the Nomination Committee.
The Nomination Committee, in the absence of Mr
Argus, conducted a review of Mr Argus
performance as a Director of the Group. All
Directors contributed to that review, with
feedback being provided to Mr Argus by Dr
Schubert. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Argus as a candidate for re-election.
In recommending the re-election of Mr Argus, the
Nomination Committee and the Board took into
account the fact that Mr Argus has served on the
Board for 10 years. Under the terms of the policy
adopted by the Board requiring Directors who have
served for a period of nine years or more since
the date of their first election to stand for
annual election, Mr Argus is required to seek
re-election at each Annual General Meeting for the
remainder of his tenure.
The Board is satisfied that Mr Argus tenure has not in any way
compromised his ability to effectively discharge
his obligations as a non-executive Director, nor
has it impaired his independence of character and
judgement. The Board believes that he makes an
outstanding contribution to the work of the Board
as Chairman.
Mr Argus says: I continue to have a
conviction that the two basic drivers of value
creation are profitability and growth, and that
the success of BHP Billiton is the result of the
strategies set by the Board and management to
achieve these objectives. One has to be careful of
course, that we do not develop myopic
concentration on the short term, as it is
important that the pipeline of next generation
growth opportunities are carefully nurtured to
sustain our business model far into the future.
The Board recommends the re-election of Mr Argus.
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BHP BILLITON PLC NOTICE OF MEETING 2007 |
Carlos Cordeiro
AB (Economics), MBA, 51
Carlos Cordeiro brings to the Board more than
25 years experience in providing strategic
and financial advice to corporations,
financial institutions and governments around
the world. He has been a Director of BHP
Billiton Limited and BHP Billiton Plc since
August 2005. He was previously Partner and
Managing Director of the Goldman Sachs Group
Inc. He is an Advisory Director of the Goldman
Sachs Group Inc and Vice Chairman of Goldman
Sachs (Asia). He is a member of the
Remuneration Committee.
The Nomination Committee conducted a review of Mr
Cordeiros performance as a Director of the Group.
All Directors contributed to that review, with
feedback being provided to Mr Cordeiro by the
Chairman. On the basis of that review the
Nomination Committee recommended and the Board
endorsed Mr Cordeiro as a candidate for
re-election.
Mr Cordeiro says: BHP Billitons success stems
from a dedication to the creation of long-term
shareholder value, good corporate governance, and
a mindful focus on the environment and
communities in which it operates. Given the
increasing complexity of the world in which we
live and the opportunities created by favourable
trading conditions, it will be even more
important for the Company to maintain a
relentless commitment to these key success
factors.
The Board recommends the re-election of Mr Cordeiro.
Gail de Planque
AB (Mathematics), MS (Physics), PhD (Env Health Sciences), 62
Gail de Planque is an expert in
nuclear technology and has 40 years experience
as a physicist, adviser and regulator in the
field of nuclear energy. She also has significant
experience as a non-executive Director of global
energy companies and is a consultant on atomic
energy matters. She has been a Director of BHP
Billiton Limited and BHP Billiton Plc since
October 2005.
She is President of Strategy
Matters Inc and a Director of Energy Strategists
Consultancy Ltd. She is a former Commissioner of
the United States Nuclear Regulatory Commission,
a former Director of the Environmental
Measurements Laboratory of the US Department of
Energy, a Fellow and former President of the
American Nuclear Society, a Fellow of the
American Association for the Advancement of
Science and a Member of the US National Academy
of Engineering. She is a Director of Northeast
Utilities, Landauer Inc and a former Director of
BNFL Plc and BNG America Inc and of TXU
Corporation. She is a member of the
Sustainability Committee and the Remuneration
Committee.
The Nomination Committee conducted a review of Dr
de Planques performance as a Director of the
Group. All Directors contributed to that review,
with feedback being provided to Dr de Planque by
the Chairman. On the basis of that review, the
Nomination Committee recommended and the Board
endorsed Dr de Planque as a candidate for
re-election.
Dr de Planque says: To create shareholder value,
I am convinced that Directors must be
continuously vigilant with respect to strategy
and the implementation thereof,
good corporate governance, company values, and
corporate social responsibility as well as the
health, safety and environment of not only
employees but all stakeholders. Successful
companies have learned that being proactive in
these areas beyond mere compliance is not only
advisable but leads to outstanding business
performance. In the end, striving for excellence
and doing the right thing always benefits all
concerned.
My career-long experience in the
international arena, along with my scientific
background, especially in the nuclear and energy
areas, my regulatory experience and my many board
directorships have helped me enormously in
fulfilling my responsibilities as a Director of
BHP Billiton.
The Board recommends the re-election of the Hon E G de Planque.
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BHP BILLITON PLC NOTICE OF MEETING 2007
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7 |
Explanatory Notes continued
David Jenkins
BA, PhD (Geology), 68
David Jenkins executive career at BP Plc makes
him a recognised authority on oil and gas
technology. He was appointed a Director of BHP
Limited in March 2000 and a Director of BHP
Billiton Limited and BHP Billiton Plc in June
2001. He is a member of the Remuneration
Committee and the Risk and Audit Committee.
Dr Jenkins was previously Chief Geologist, Director
Technology and Chief Technology Advisor to BP
Plc. He was also a member of the Technology
Advisory Committee of Halliburton Company and the
Advisory Council of Consort Resources, and
Chairman of the Energy Advisory Panel of Science
Applications International Corporation. He is a
Director of Chartwood Resources Limited, Mintaka
International (Oil and Gas) Limited (previously
Orion International (Oil and Gas) Limited) and
Orion International Petroleum (Gibraltar)
Limited.
The Nomination Committee conducted a review of Dr
Jenkins performance as a Director of the Group.
All Directors contributed to that review, with
feedback being provided to Dr Jenkins by the
Chairman. On the basis of that review, the
Nomination Committee recommended and the Board
endorsed Dr Jenkins as a candidate for
re-election.
Dr Jenkins says:
Correctly anticipating changes
in the business environment and then being able
to respond appropriately, is essential to the
successful execution of strategy for a global
natural resources enterprise. A key task for the
Board is to ensure BHP Billitons strategy
remains successful and continues to deliver
growth in shareholder value, whilst preserving
our high standards of corporate governance.
The Board recommends the re-election of Dr Jenkins.
Item 13 Reappointment of auditor of BHP Billiton Plc
The law in England requires shareholders to
approve the appointment of a companys auditor
each year. The appointment runs until the
conclusion of the next Annual
General Meeting. In addition, the law requires
shareholders to either agree the remuneration of
the auditor or authorise a companys directors to
do so.
KPMG has acted as the sole auditor of BHP
Billiton Limited and BHP Billiton Plc since
December 2003. Prior to that, KPMG and
PricewaterhouseCoopers acted as joint
auditors.
The law in Australia does not allow for a similar
annual reappointment of an auditor. A resolution to
reappoint the auditor of BHP Billiton Limited has,
therefore, not been proposed.
This item is regarded
as a significant matter and is therefore a joint
electorate action. Shareholders of both BHP
Billiton Plc and BHP Billiton Limited must
therefore vote on it and it is proposed as an
ordinary resolution.
Item 14 General authority to allot shares in BHP Billiton Plc
Under English law a company must obtain
shareholder consent before it can make an
allotment of unissued shares.
The Companies may be required to allot
unissued shares to employees participating in
the Group Incentive Schemes and other legacy
employee share schemes. From time to time,
the Companies also consider the allotment of
unissued shares to finance business
opportunities.
Shareholders are again being asked to consent to
BHP Billiton Plc allotting unissued shares, up to
a designated limit, for a further year.
Under
English law and the Articles of Association of BHP
Billiton Plc shareholders may authorise Directors
to allot shares for a period of up to five years.
However, as previously indicated to shareholders,
the Board intends to continue to seek shareholder
approval for this matter on an annual basis, as it
is doing in resolution 14.
The proposed limit is US$278,081,499 in nominal
amount, representing 556,162,998 shares of US$0.50
each, being 24.14 per cent of the total issued
share capital of BHP Billiton Plc (calculated
exclusive of treasury shares) as at the date of
this Notice. This limit accords with corporate
governance practice in the United Kingdom, being
the difference between the authorised and issued
share capital of BHP Billiton Plc.
While the limit exceeds the number of shares that
could be allotted under the employee share
schemes, it is being proposed to ensure that,
should a business opportunity arise during the
course of the year, the Directors have the
capacity to finance that opportunity through the
allotment of unissued shares up to the limit set.
There are currently no business opportunities
under consideration that would be financed
pursuant to this authority and the Board has no
present intention to use it. This authority will
expire at the conclusion of the BHP Billiton
Annual General Meetings in 2008.
There were no allotments of unissued shares made under the
approval granted by shareholders at the 2006
Annual General Meetings.
As at the date of this Notice of Meeting, BHP
Billiton Plc holds 24,310,000 treasury shares
being 1.06 per cent of the total issued share
capital of BHP Billiton Plc (calculated
exclusive of treasury shares) as at the date
of this Notice.
This item is regarded as a significant matter
and must therefore be considered as a joint
electorate action. It is proposed as an
ordinary resolution.
Item 15 Disapplication of pre-emption rights in BHP Billiton Plc
Before Directors can allot unissued shares wholly
for cash, English law requires Directors to offer
those unissued shares to existing holders first, in
proportion to their holdings.
The Listing Rules of the Australian Securities
Exchange (ASX) permit Directors to allot
unissued shares in BHP Billiton Limited without
shareholder approval up to a maximum number
equivalent to approximately 15 per cent of the
issued capital of the company prior to the
allotment.
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8
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BHP BILLITON PLC NOTICE OF MEETING 2007 |
To enable the allotment of unissued shares wholly
for cash for the reasons outlined in the notes to
item 14 above and the sale of shares for cash out
of treasury, Directors are asking shareholders to
suspend the application of section 89 of the
United Kingdom Companies Act 1985 up to a limit
of 116,401,264 shares. This number is equivalent
to 5 per cent of the issued ordinary capital of
BHP Billiton Plc (including any shares held in
treasury) as at the date of this Notice.
Since there were no allotments of unissued shares
made in the past year, the Directors did not act
under the equivalent authority granted by the
shareholders at the 2006 Annual General Meetings.
This item is regarded as a significant matter and
must therefore be considered as a joint
electorate action. It is proposed as a special
resolution.
Item 16 Repurchase of shares in BHP Billiton Plc
Authority was given to the Directors at the 2006
Annual General Meetings to make market purchases
(within the meaning of section 163(3) of the
United Kingdom Companies Act 1985) of ordinary
shares in the capital of BHP Billiton Plc subject
to certain conditions, such authority to expire
on the date of the BHP Billiton Limited Annual
General Meeting on 28 November 2007. To date,
25,420,000 shares have been purchased by BHP
Billiton Plc to be held as treasury shares, of
which 3,900,000 shares have been purchased during
the period. 1,110,000 treasury shares were sold
to BHP Billiton ESOP Trustee Limited (the trustee
of the BHP Billiton Employee Share Ownership
Trust) during the period. Consequently, BHP
Billiton Plc holds 24,310,000 treasury shares at
the date of this Notice.
Resolution 16 seeks to renew that authority for a
further period, expiring on the earlier of (i) 25
April 2009 and (ii) the later of the BHP Billiton
Annual General Meetings in 2008. Shareholders are
asked to consent to the purchase by BHP Billiton
Plc of up to a maximum of 232,802,528 ordinary
shares, which represents less than 10 per cent of
BHP Billiton Plcs issued share capital as at the
date of this Notice of Meeting. The maximum price
that may be paid for an ordinary share is 105 per
cent of the average middle market quotation for
the five business days preceding the purchase,
and the minimum price that may be paid for any
ordinary share is its nominal value of US$0.50.
The Directors believe that the authority to
repurchase ordinary shares could be exercised
in the future, in particular through on-market
buy-backs of shares in BHP Billiton Plc on an
opportunistic basis.
The authority conferred by resolution 16 will
only be exercised after considering the
effects on earnings per share and the benefits
for shareholders generally.
The United Kingdom Companies (Acquisition of Own
Shares) (Treasury Shares) Regulations 2003 (the
Regulations) enable companies in the United
Kingdom to hold any of their own shares they have
purchased as treasury stock with a view to
possible resale at a future date, rather than
cancelling them. To date, 25,420,000 shares have
been purchased by BHP Billiton Plc and 24,310,000
are held as treasury shares following the sale of
1,110,000 treasury shares (as described above).
The Directors are entitled to hold those shares
in treasury, provided that the number of shares
held in treasury at any one time does not exceed
10 per cent of BHP Billiton Plcs nominal issued
share capital. This provides BHP Billiton Plc
with additional flexibility in the management of
its capital base, enabling it either to sell
treasury shares quickly and cost-effectively or
to use the treasury shares to satisfy awards
under BHP Billiton employee share schemes.
This
item is regarded as a significant matter and must
therefore be considered as a joint electorate
action. It is proposed as a special resolution.
Item 17 Cancellation of shares in BHP
Billiton Plc held by BHP Billiton Limited
As part of the capital return to shareholders
of US$3 billion through a series of share
buy-backs that was announced on 23 August 2006
by BHP Billiton and the US$10 billion increase
to this capital management programme announced on
7 February 2007, it is proposed that BHP Billiton
Limited could continue to purchase shares in BHP
Billiton Plc on-market as it has regularly done
following the approval of shareholders at the
2006 Annual General Meetings of BHP Billiton Plc
and BHP Billiton Limited.
This method of
purchasing shares in BHP Billiton Plc will not
have any different impact on the Groups cash,
gearing or interest levels than a buy-back of
their own shares by either BHP Billiton Limited
or BHP Billiton Plc. The Board wishes to maintain
flexibility to pursue strategies that maximise
the Groups value and this form of buy-back may
be an attractive option in terms of the Groups
capital management.
In accordance with the merger agreements between
the two companies, BHP Billiton Limited would
not exercise any voting rights attached to any
such BHP Billiton Plc shares that it may
acquire. It is possible that BHP Billiton
Limited will waive all right to receive
dividends on any such shares.
The Board has further decided that, as part of
the capital management programme, consideration
be given to the desirability for those BHP
Billiton Plc shares purchased by BHP Billiton
Limited to be cancelled. No consideration would
be paid by BHP Billiton Plc in respect of any
such cancellation. Cancellations of shares held
by BHP Billiton Limited have occurred during 2007
following the approval of shareholders at the
2006 Annual General Meetings of BHP Billiton Plc
and BHP Billiton Limited.
Subject to the passing of the relevant
resolutions by shareholders, and to the extent
that BHP Billiton Plc secures subsequent
confirmation of any such cancellation by the
court, BHP Billiton Plc may cancel all its
ordinary shares that are held by BHP Billiton
Limited on
31 December 2007, 15 February 2008,
30 April 2008, 31 May 2008, 15 June 2008, 31
July 2008, 15 September 2008 and 30 November
2008 by means of court-approved reductions of
capital.
Under the United Kingdom Companies Act 1985, a
company may reduce its share capital (including
by way of a cancellation of its shares) provided
the reduction is approved by a special resolution
of its shareholders in a general meeting and is
confirmed by the court. If the resolutions to be
proposed at the Annual General Meetings are
passed by shareholders, an application can then
be made to the court for confirmation of any such
cancellation.
In confirming any particular
cancellation, the court will require protection
for the creditors of BHP Billiton Plc and BHP
Billiton Limited whose debts (including
contingent debts) remain outstanding at the date
on which that cancellation becomes effective and
whose consent has not already been given to the
cancellation. BHP Billiton would not seek the
consent of such creditors, but would instead
credit the reserves arising as a result of that
cancellation to a special reserve in the accounts
of BHP Billiton Plc. This special reserve would
not be distributable to shareholders until such
time as all of the creditors whose debts were
outstanding at the date on which that
cancellation became effective have been paid in
full.
Any such cancellation will only take effect upon
registration by the United Kingdom Registrar of
Companies of the court order confirming that
cancellation.
This item is regarded as a significant matter and
must therefore be considered as a joint electorate
action. It is proposed as a series of special
resolutions.
Item 18 Remuneration Report
The Annual Report for the year ended 30 June
2007 contains a Remuneration Report, which sets
out the remuneration policy for the Group and
reports the remuneration arrangements in place
for executive Directors, non-executive Directors
and Key Management Personnel. This meets
requirements in the United Kingdom and Australia
for disclosure of information on this topic. A
copy of the Remuneration Report is set out in
section 7 of the Annual Report and can also be
found on the BHP Billiton website at
www.bhpbilliton.com.
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BHP BILLITON PLC NOTICE OF MEETING 2007
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9 |
Explanatory Notes continued
The law in England and Australia makes it
clear that the shareholder vote is advisory only
and will not require BHP Billiton Plc or BHP
Billiton Ltd to alter any arrangements detailed in
the Remuneration Report, should the resolution not
be passed.
Notwithstanding the legislative effect
of this requirement, the Board has determined that
it will take the outcome of the vote into account
when considering the Groups remuneration policy.
This item is regarded as a significant matter and
is therefore a joint electorate action.
Items 19 and 20 Approval of grants to executive Directors
It is
proposed that Mr M J Kloppers who is an executive Director of BHP Billiton Plc and BHP Billiton Limited, be
awarded securities under the Group Incentive
Scheme (GIS) and the Long Term Incentive Plan
(LTIP). It is also proposed that Mr C W
Goodyear, who is also an executive Director of
BHP Billiton Limited and BHP Billiton Plc (until
30 September 2007), be awarded securities under
the GIS relating to his performance over the year
ended 30 June 2007. Under the ASX Listing Rules,
an issue of BHP Billiton Limited securities to
Directors is required to be approved by
shareholders. Mr Goodyear is as at the date of
this Notice a Director of BHP Billiton Limited
and BHP Billiton Plc. He will not, however, be a
Director at the time securities are allocated.
Accordingly, while approval is not technically
required under the ASX Listing Rules, the Company
is voluntarily submitting this resolution to
shareholders for approval. The Board believes
that, as the allocation of securities relates to
Mr Goodyears term as Chief Executive Officer and
an executive Director, such an approval promotes
the spirit of good governance and transparency.
Specific approval is not required for the issue
of BHP Billiton Plc securities to Directors where
the scheme has been approved by shareholders, but
approval is nonetheless being sought on a
voluntary basis.
In addition, shareholder approval is being sought
for the purposes of ASX Listing Rule 7.1, so that
these securities will not be included in the
calculation of the 15 per cent limit on the issue
of new securities that can be made by BHP
Billiton Limited during the next 12 months.
ASX Listing Rules 7.3 and 10.15 require this Notice of Meeting to include the following information
in relation to the Deferred Shares, Options and Performance Shares that may be granted to the
executive Directors under the terms of the GIS and the LTIP.
(a) |
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The maximum number of Deferred Shares or Options that may be acquired under the GIS, and
the maximum number of Performance Shares that may be acquired under the LTIP, in respect of which
approval is sought, is as follows: |
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Director |
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Award under GIS |
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Award under LTIP |
Mr M J Kloppers
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46,686 Deferred Shares
186,744 Options
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400,000 Performance
Shares |
Mr C W Goodyear
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69,140 Deferred Shares
276,560 Options
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The maximum number of Deferred Shares or
Options outlined above is based on Messrs M J
Kloppers and C W Goodyear receiving a bonus
amount under the GIS for their performance over
the year ended 30 June 2007. The maximum bonus
amount is determined according to the formula
that forms part of the GIS rules approved by
shareholders at the 2004 Annual General
Meetings. Information on the GIS is set out in
section 7.3.4 of the Annual Report, and the GIS
rules can be found on the BHP Billiton website
at www.bhpbilliton.com.
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The maximum number of Deferred Shares or
Options specified above is also based on the
annual salary of Messrs M J Kloppers and C W
Goodyear at 30 June 2007, assumed exchange
rate of A$1.2817 to US$1.00 and an assumed
share price at the date of grant of A$28.14
for BHP Billiton Limited shares, being the
average exchange rate and share price for the
12 months to 30 June 2007. It also assumes
under the Black-Scholes pricing model that
each Option is valued at 25 per cent of a
share. |
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The actual number of Deferred Shares
or Options awarded will be dependent upon
the exchange rate and the share price at
the time of the award as well as the
elections that each of them makes as to
whether to receive Options as an
alternative to Deferred Shares.
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The number of Performance Shares outlined
above has been determined by the
Remuneration Committee, taking into account
the limits contained in the LTIP.
Information on the LTIP is set out in
section 7.3.4 of the Annual Report and the
LTIP rules can be found on the BHP Billiton
website at www.bhpbilliton.com. |
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(b) |
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There is no cost to Messrs M J Kloppers or C
W Goodyear on the grant of Deferred Shares,
Options or Performance Shares. The Deferred
Shares and Performance Shares will not have an
exercise price and accordingly do not raise
capital.
Options have an exercise price equal to the
volume weighted average trading price of the
ordinary shares over the five business days
immediately prior to the award date. The
capital raised through Options will be used as
part of the working capital of the Group. |
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(c) |
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The names of the Directors or associates of
the Directors who received securities under the
GIS and the LTIP pursuant to shareholder approval
at the 2006 Annual General Meetings and the
number of securities received (none of which had
an acquisition price) are: |
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Awards under GIS |
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Awards under LTIP |
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Deferred |
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Performance |
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Director |
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Shares |
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Options |
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Shares |
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Mr C W Goodyear |
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56,691 |
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0 |
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592,558 |
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Mr M J Kloppers |
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37,300 |
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0 |
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225,000 |
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Mr C J Lynch |
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32,399 |
| |
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0 |
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225,000 |
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(d) |
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The names of the Director and his associates entitled to
participate in the GIS and LTIP in
2007 is Mr M J Kloppers and the name of
the Director and his associates entitled
to participate in the GIS in 2007 is Mr C
W Goodyear. |
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(e) |
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In relation to the operation of the GIS and
the LTIP for the current financial year, the
Deferred Shares, Options and Performance Shares
may be issued up to 28 February 2008.
Underlying shares may be issued as a result
of the exercise or award of the (i) Deferred
Shares and Options from August 2009 to
August 2012 and (ii) Performance Shares from
August 2012 to August 2017. |
This item is regarded as a significant matter
and must therefore be considered as a joint
electorate action. It is proposed as an
ordinary resolution.
Items 21 and 22 Amendment to the Articles of
Association of BHP Billiton Plc and the
Constitution of BHP Billiton Limited
The deletion of Article 82 from the Articles of Association of
BHP Billiton Plc and of Rule 82 from the
Constitution of BHP Billiton Limited is proposed
to remove the requirement that Directors can no
longer be appointed beyond the age of 70 unless
the appointment is approved by a special
resolution of shareholders.
The introduction of
the Employment Equality (Age) Regulations 2006 in
the United Kingdom prevents employers from
directly or indirectly discriminating on the
grounds of age. Australia has similar legislation
in the Age Discrimination Act 2004 (Cth). The
proposed amendment to the Articles of Association
of BHP Billiton Plc and to the Constitution of
BHP Billiton Limited is consistent with both
these statutory requirements.
The Board will continue to have a policy
requiring a non-executive Director who has served
on the Board for nine years or more from the date
of their first election, to stand for annual
re-election from the first Annual General Meeting
after the expiration of their current term.
This item is regarded as a significant matter
and must therefore be considered as a joint
electorate action. It is proposed as a special
resolution.
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10
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BHP BILLITON PLC NOTICE OF MEETING 2007 |
Voting
How to vote
Shareholders can vote by either:
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attending the meeting and voting in person or by attorney or, in the case of corporate
shareholders, by appointing a corporate representative to attend and vote; or |
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appointing a proxy
to attend and vote on their behalf, using the proxy form accompanying this Notice of Meeting or by
submitting their proxy appointment and voting instructions electronically via the internet or by
facsimile or (for shares held through CREST) via the CREST proxy voting system. |
Voting in person (or by attorney)
Shareholders, or their attorneys, who plan
to attend the meeting are asked, if possible, to
arrive at the venue 30 minutes prior to the time
designated for the meeting so that their holding
may be checked against the BHP Billiton Share
Register and attendances recorded. Attorneys
should bring with them an original or certified
copy of the power of attorney under which they
have been authorised to attend and vote at the
meeting.
A shareholder that is a corporation may
appoint an individual to act as its
representative and to vote in person at the
meeting. The appointment must comply with the
requirements of section 375 of the United
Kingdom Companies Act 1985 or section 323 of the
United Kingdom Companies Act 2006 as
appropriate. The representative should bring to
the meeting evidence of his or her appointment,
including any authority under which it is
signed, unless previously given to the BHP
Billiton Share Registry.
Voting by proxy
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A shareholder entitled to attend and
vote is entitled to appoint one or more
proxies. Each proxy will have the right to
vote on a poll and also to speak at the
meeting. |
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The appointment of the proxy may specify
the proportion or the number of votes that
the proxy may exercise. Where more than one
proxy is appointed and the appointment does
not specify the proportion or number of the
shareholders votes each proxy may exercise,
the votes will be divided equally among the
proxies (i.e. where there are two proxies,
each proxy may exercise half of the votes). |
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A proxy need not be a shareholder. |
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The proxy can be either an individual or a body corporate. |
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If a proxy is not directed how to vote on
an item of business, the proxy may vote,
or abstain from voting, as they think fit. |
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Should any resolution, other than those
specified in this Notice, be proposed at the
meeting, a proxy may vote on that resolution
as they think fit. |
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If a proxy is instructed to abstain
from voting on an item of business, they
are directed not to vote on the
shareholders behalf on the poll and the
shares that are the subject of the proxy
appointment will not be counted in
calculating the required majority. |
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Shareholders who return their proxy forms
with a direction on how to vote but do not
nominate the identity of their proxy will be
taken to have appointed the Chairman of the
meeting as their proxy to vote on their
behalf. If a proxy form is returned but the
nominated proxy does not attend the meeting,
the Chairman of the meeting will act in place
of the nominated proxy and vote in accordance
with any instructions. Proxy appointments in
favour of the Chairman of the meeting, the
secretary or any Director that do not contain
a direction on how to vote will be used where
possible to support each of the resolutions
proposed in this Notice. |
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To be effective, proxies must be lodged
by 10.30am (UK local time) on Tuesday, 23
October 2007 for shareholders registered on the
principal register in the United Kingdom, or
11.30am (South African local time) on Tuesday,
23 October 2007 for shareholders registered on
the South African branch register. Proxies
lodged after this time will be invalid. |
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Proxies may be lodged using any of the following methods: |
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by returning a completed proxy form in
person or by post using the pre-addressed envelope provided with this Notice to:
BHP Billiton Plc
Registrar Computershare Investor Services PLC
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The Pavilions Bridgwater Road Bristol BS13 8FB United Kingdom or by returning a completed
proxy form in person or by post to: BHP Billiton Plc Registrar Computershare Investor Services
2004 (Pty) Limited
70 Marshall Street PO Box 61051 Johannesburg 2001 South Africa |
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by faxing a
completed proxy form to 44 (0) 870 703 6109 for shareholders on the principal register or 27 (0)
11 688 5238 for shareholders on the South African branch register;
or |
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by recording the proxy
appointment and voting instructions via the internet at www.bhpbilliton.com. Only registered BHP
Billiton shareholders may access this facility and will need their Shareholder Reference Number
(SRN) and Personal Identification Number (PIN). |
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The proxy form must be signed by the shareholder
or the shareholders attorney. Proxies given by
corporations must be executed in accordance with
the United Kingdom Companies Act 1985. Where the
appointment of a proxy is signed by the
appointers attorney, a certified copy of the
power of attorney, or the power itself, must be
received by BHP Billiton Plc or its Share
Registrar at either of the above addresses, or
by facsimile, and by 10.30am (UK local
time)/11.30am (South African local time) on
Tuesday, 23 October 2007. If facsimile
transmission is used, the power of attorney must
be certified. |
Holders of shares dematerialised into STRATE may
return their proxy forms directly to their Central
Securities Depository Participant or stockbroker.
CREST members who wish to appoint a proxy or
proxies through the CREST electronic proxy
appointment service may do so by following the
procedures described in the CREST manual. CREST
Personal Members or other CREST sponsored
members, and those CREST members who have
appointed a voting service provider(s), should
refer to their CREST sponsor or voting service
providers(s), who will be able to take the
appropriate action on their behalf.
In order for
a proxy appointment or instruction made using the
CREST service to be valid, the appropriate CREST
message (a CREST Proxy Instruction) must be
properly authenticated in accordance with
CRESTCos specifications and must contain the
information required for such instructions, as
described in the CREST manual. The message,
regardless of whether it constitutes the
appointment of a proxy or an amendment to the
instructions given to a previously appointed
proxy must, in order to be valid, be transmitted
so as to be received by Computershare Investor
Services PLC (CREST participant 3RA50) by 10.30am
on Tuesday, 23 October 2007. For this purpose,
the time of receipt will be taken to be the time
(as determined by the time stamp applied to the
message by the CREST Applications Host) from
which the issuers agent is able to retrieve the
message by enquiry to CREST in the manner
prescribed by CREST. After this time any change
of instructions to proxies appointed through
CREST should be communicated to the appointee
through other means.
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BHP BILLITON PLC NOTICE OF MEETING 2007
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11 |
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Voting continued
CREST members and, where applicable, their
CREST sponsors or voting service providers should
note that CRESTCo does not make available special
procedures in CREST for any particular messages.
Normal system timings and limitations will
therefore apply in relation to the input of CREST
Proxy Instructions. It is the responsibility of
the CREST member concerned to take (or, if the
CREST member is a CREST personal member or
sponsored member or has appointed a voting service
providers(s), to procure that his or her CREST
sponsor or voting service providers(s) take(s))
such action as shall be necessary to ensure that a
message is transmitted by means of the CREST
system by any particular time. In this connection,
CREST members and, where applicable, their CREST
sponsors or voting service providers are referred,
in particular, to those sections of the CREST
Manual concerning practical limitations of the
CREST system and timings.
The Company may treat as invalid a CREST proxy
Instruction in the circumstances set out in
Regulation 35(5)(a) of the Uncertificated
Securities Regulations 2001.
Shareholders who are entitled to vote
In accordance with Regulation 41 of the
Uncertificated Securities Regulations 2001, only
those shareholders entered in the register of
members of BHP Billiton Plc at midnight (London
time) on Tuesday, 23 October 2007 shall be
entitled to vote at the meeting in respect of the
number of shares registered in their name at that
time. Changes after that time shall be
disregarded in determining the rights of any
person to attend and vote at the meeting.
If you
have sold or transferred any or all of your
shares, this Notice of Meeting should be passed
onto the person through whom the sale or transfer
was effected for transmission to the purchaser or
transferee.
Documents available for inspection
The terms and conditions of appointment of
Directors will be made available for inspection
at the registered office during normal business
hours on any weekday (public holidays excepted)
from the date of this Notice of Meeting until the
date of the Annual General Meeting, and at the
Queen Elizabeth II Conference Centre for at least
15 minutes prior to and during the meeting.
By order of the Board
Jane McAloon
Group Company Secretary
12 September 2007
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BHP BILLITON PLC NOTICE OF MEETING 2007 |